Covid-19 information

We plan for the 2021 conference to be held with physical attendance; however, we also know that things may change and that it may not be possible for all to attend physically. Thus, due to the Covid-19 pandemic, we offer both speakers and audience the options of attending the conference either in person in Copenhagen or online.

In Copenhagen, the conference venue and restaurant adhere to the national Covid-19 guidelines and recommendations in force. Please, refer to the rules and regulations of the Danish authorities concerning corona passport, test, vaccination, etc. Please, stay updated prior to your travel, as regulations may change and may differ depending on the country of origin of the traveller. 

For online attendees, the plenary opening and closing sessions will be broadcasted live on 21-22 September 2021. The various topic sessions will be pre-recorded and will be accessible online to registered attendees in the period 17-24 September.

All registrations are binding, including registrations for conference, conference dinner and technical tours.

If Covid-19 restrictions make it impossible to host the conference in Copenhagen, the organizers reserve the right to switch to a strictly virtual event. In this case, the 100 EUR difference between online and in-person registration will be refunded to all who have registered for attendance in Copenhagen by 31 August 2021.

Registrations for conference dinner and technical tours made before 31 August 2021 will also be refunded in the case of cancellations on behalf of the organizers due to Covid-19.

By 31 August 2021, the conference registration closes and this is also the deadline for switching between in-person and online attendance. If you switch from in-person to online attendance, the 100 EUR difference between the fees will be refunded. If you switch from online to in-person attendance, you will be asked to pay the 100 EUR difference. There is no additional charge for switching.

If you are compelled to switching from in-person to online attendance due to COVID-19 regulations, you need to notify us by e-mail to Sesconference@plan.aau.dk no later than on 31 August 2021. The 100 EUR difference between online and in-person registration as well as any paid conference dinner and technical tour fees will be refunded for switches made until 31 August 2021.

Changes made after 31 August 2021 will not lead to any refund. 


Conference venue

Villa Copenhagen, Tietgensgade 35-39, 1704 Copenhagen – the city’s former Central Post & Telegraph Head Office in the heart of Copenhagen.

Conference dinner

Restaurant Grøften in Tivoli Gardens, Vesterbrogade 3, 1620 Copenhagen V

Hotels

It is possible to book a room at reduced rates at the following hotels:

Villa Copenhagen, Tietgensgade 35-39, 1704 Copenhagen

  • Distance from conference venue: 0 m
  • Book via this link


CABINN City
, Mitchellsgade 14, 1568 Copenhagen V

  • Distance from conference venue: 200 m
  • Book via this link using the block code 3858051

Guide to booking with a block code 

Please note that the rooms at reduced rates will only be available until one month prior to the conference. Therefore, please book early to ensure availability.


Online conference platform

More details coming soon.