COVID-19 information

We plan for the 2022 conference to be held with physical attendance; however, we also know that things may change and that it may not be possible for all to attend physically. Thus, due to the COVID-19 pandemic, we offer both speakers and audience the options of attending the conference either in person in Aalborg or online.

At the time being, no COVID-19 restrictions apply in Denmark nor on entry to Denmark. Please, refer to the rules and regulations of the Danish authorities concerning updates on this prior to your travel, as regulations may change and may differ depending on the country of origin of the traveller. 

For online attendees, the plenary opening and closing sessions will be broadcasted live on 13-14 September 2022. The various topic sessions will be pre-recorded and will be accessible online to registered attendees in the period 9-16 September.

All registrations are binding, including registrations for conference, conference dinner and technical tours.

If COVID-19 restrictions make it impossible to host the conference in Aalborg, the organizers reserve the right to switch to a strictly virtual event. In this case, the 100 EUR difference between online and in-person registration will be refunded to all who have registered for attendance in Aalborg by 26 August 2022.

Registrations for conference dinner and technical tours made before 26 August 2022 will also be refunded in the case of cancellations on behalf of the organizers due to COVID-19.

26 August 2022 is the deadline for switching between in-person and online attendance. If you switch from in-person to online attendance, the 100 EUR difference between the fees will be refunded. If you switch from online to in-person attendance, you will be asked to pay the 100 EUR difference. There is no additional charge for switching.

If you are compelled to switching from in-person to online attendance due to COVID-19 regulations, you need to notify us by e-mail to Sesconference@plan.aau.dk no later than on 26 August 2022. The 100 EUR difference between online and in-person registration as well as any paid conference dinner and technical tour fees will be refunded for switches made until 26 August 2022.

Changes made after 26 August 2022 will not lead to any refund. 

Conference venue

Aalborg Kongres & Kultur Center, Europa Plads 4, 9000 Aalborg, Denmark

Conference dinner

Comwell Hvide Hus, Vesterbro 2, 9000 Aalborg, Denmark

Hotels

We have agreements with the following hotels:

Scandic Aalborg City, please use booking code BAAL120922. 
Price per night: 975,00 DKK including breakfast.

Comwell Aalborg, please use booking code 3797656.
Price per night: 866,00 DKK including breakfast.

Zleep Hotel Aalborg, please use booking code PROAAU
Price per night: Single room 799,00 DKK including breakfast.
                            Double room 899,00 DKK including breakfast.

Please note that the rooms at reduced rates will only be available until one month prior to the conference. Therefore, please book early to ensure availability.

Online conference platform

On 9 September, all conference attendees will receive detailed information on access to the conference platform.

The online conference platform will be accessible on 9-16 September. On the online conference platform, you can find a recording of the keynote speeches, all pre-recorded presentations and slides, as well as the Book of Abstracts with detailed information. These will be available to all attendees no matter whether attending online or in person.