COVID-19 information

We plan for the 2022 conference to be held with physical attendance; however, we also know that things may change and that it may not be possible for all to attend physically. Thus, due to the COVID-19 pandemic, we offer both speakers and audience the options of attending the conference either in person in Aalborg or online.

At the time being, no COVID-19 restrictions apply in Denmark nor on entry to Denmark. Please, refer to the rules and regulations of the Danish authorities concerning updates on this prior to your travel, as regulations may change and may differ depending on the country of origin of the traveller. 

For online attendees, the plenary opening and closing sessions will be broadcasted live on 13-14 September 2022. The various topic sessions will be pre-recorded and will be accessible online to registered attendees in the period 9-16 September.

All registrations are binding, including registrations for conference, conference dinner and technical tours.

If COVID-19 restrictions make it impossible to host the conference in Aalborg, the organizers reserve the right to switch to a strictly virtual event. In this case, the 100 EUR difference between online and in-person registration will be refunded to all who have registered for attendance in Aalborg by 5 August 2022.

Registrations for conference dinner and technical tours made before 5 August 2022 will also be refunded in the case of cancellations on behalf of the organizers due to COVID-19.

5 August 2022 is the deadline for switching between in-person and online attendance. If you switch from in-person to online attendance, the 100 EUR difference between the fees will be refunded. If you switch from online to in-person attendance, you will be asked to pay the 100 EUR difference. There is no additional charge for switching.

If you are compelled to switching from in-person to online attendance due to COVID-19 regulations, you need to notify us by e-mail to Sesconference@plan.aau.dk no later than on 5 August 2022. The 100 EUR difference between online and in-person registration as well as any paid conference dinner and technical tour fees will be refunded for switches made until 5 August 2022.

Changes made after 5 August 2022 will not lead to any refund. 


Conference venue

Aalborg Kongres & Kultur Center, Europa Plads 4, 9000 Aalborg, Denmark


Conference dinner

Comwell Hvide Hus, Vesterbro 2, 9000 Aalborg, Denmark


Hotels

TBA

Online conference platform

On 9 September, all conference attendees will receive detailed information on access to the conference platform.

This year’s virtual part of the conference is comprised of both live sessions broadcast on the conference platform as well as pre-recorded video presentations available 9-16 September. On the online conference platform, you can attend live sessions, find all pre-recorded presentations and slides, as well as the Book of Abstracts with detailed information. These will be available to all attendees no matter whether attending online or in person.

 Our keynote speakers as well as the opening and closing sessions will be broadcast live on the conference platform at the times indicated in the programme.